Create Accessible Events with Cvent

Your path to accessible events

From screen readers to sign language interpretation, there is a wealth of tools that can help ensure that all attendees have the same opportunity to participate and engage. Cvent technologies automate and simplify the process of creating accessible events and allows you to confidently create in-person and virtual events that can reach wider audiences.

screenshot of closed captions on attendee hub

Cvent accessibility features

Keyboard only navigation

Color contrast

Captioning & subtitles

Alt text and decorative differentiation for images

Proper header structuring

Compatible with most assistive technologies

Plan for accessibility
with Cvent technology

Review Cvent’s independently-audited VPATs for our attendee-facing software including; Registration, Attendee Hub, Webinar, OnArrival, Meeting Request Form, and Access Portals
Cvent Supplier Network: Find venues that can cater to your needs. Single floor venues, easily accessibile elevators, rooms for low sensory zones and service animal relief areas
Venue 3D diagramming: Organizers can plan for special room considerations like wider aisles for service animals or lower cocktail tables at the networking functions
WCAG 2.2 AA-compatible registration websites
Registration questions to know specific considerations to meet the needs of attendees according to their specific disability.

Create accessibility-friendly events
with Attendee Hub and OnArrival

Event with a sign language interpreter and warning about insufficient color contrast

Offer hybrid and virtual experiences for attendees who may not be able to travel to your event venue

Color contrast controls ensure low-visibility accessibility standards
Registration questions help you collect details about attendees who may require accessibility accommodations
Alt text for event images so they can be easily interpreted by screen readers
Compatibility with most screen readers
Real-time captions and subtitles on video feeds
Video production controls to add interpreter video feeds to the main presentation
Keyboard-only controlled user interfaces for attendees who have difficulty using a mouse
Widgets to include most third-party Java-based assistive technologies as a seamless part of sessions

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Reduce barriers for people with disabilities at your in-person events

Self check-in with screen reader compatibilities for people with visual impairments
Text-based Q&A submissions during presentations make it easier for attendees to participate in sessions
Interactive maps help attendees find low sensory rooms, wheelchair elevators, ramps, and other accessible areas
Include text-based discussions around specific topics to spark conversations among all attendees
1-1 text messaging between attendees to accommodate visual and speech disabilities, which also provides direct line conversations with meeting organizers

An after-event experience that
will delight attendees

Video on demand: Place captions and subtitles on video recordings so they can be followed by attendees with hearing impairments
Download documents: Let attendees download session transcripts for later use with screen readers and other personal assistive software
Feedback surveys: Follow up with attendees and find out exactly how their experience was at your event and discover new insights for upcoming events

Cvent’s commitment to accessibility

Achieving accessibility friendly events is not a small task. That is why Cvent has invested heavily to ensure our technologies help event organizers achieve events that are accessible and impactful.

We’ve trained our developers specifically on accessibility considerations when coding our products and we have created dedicated positions in our organization that focus exclusively on ensuring that our products meet and exceed accessibility standards.

Our VPATs are independently audited, and our attendee-facing solutions are WCAG 2.2 AA compatible. We’ve also created an immense library of best practices for you to learn and prepare your team and events for accessibility.

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